QIP Nudges

Self-assessment and QIP Routine

By September 2, 2021 No Comments

Welcome to our weekly quality improvement support series for 2021.

“It’s our polite nudge in the ribs to help you and your team stay organised and on task.”

This week’s subject is: Self-assessment and QIP Routine

Element 7.2.1: Continuous improvement

There is an effective self-assessment and quality improvement process in place.

How does your service maintain an ongoing culture of professional reflection, collaboration, self-assessment, and strategic goal setting when documenting continuous improvement in your QIP?

When the introduction of the Quality Improvement Plan (QIP) was first put forward as a component of compliance back in 2012 it also presented a tool whereby Providers could point the finger back at themselves and ask, “where are we at?” And “where do I want to be in 3-, 6- or 12-months’ time?”

Initially a QIP was more like a snapshot in time – something that could be drafted in a weekend over a glass of wine. But now, they more-so resemble a collaborative, detailed cross-examination of operations, outcomes and goal setting.

The big challenge has been, how do we turn this vital and important process into something that is as routine as opening and closing the Service each day? How do we install a willingness to contribute and a culture that ‘continuous improvement’ serves all stakeholders, children, families, staff and the community?

Whether it be online or a paper-based model, leadership and an organic routine is the key.

  • who drives the self-assessment and quality improvement process in the service?
  • does your service philosophy guide your self-assessment and quality improvement?
  • do you have an effective reporting mechanism whereby team members can easily document an issue or suggestion, provide feedback and set strategic, timely goals?
  • is self-assessment or QIP a fixed item on your regular meeting agenda?
  • do team members come together to critically reflect on everyday practice to identify areas of improvement?
  • do you appoint a selected educator/s to champion a specific quality area?
  • how do you share progress with families and collect relevant information and feedback?
  • how do you manage the feedback?

There is a variety of answers to the above questions. What suits one won’t suit others but the underlying theme to all is that consistent gains in quality requires an organic, routine approach so the big task becomes small and easy to manage.

Programs like System7 take the headache out of completing and monitoring your self-assessment and QIP. It allows you the freedom to easily add self-assessment notes and tasks across all 7 quality areas, invite additional team members to assist and generate customised reports for both your self-assessment and QIP submissions. All supported by a detailed suggestions area to help guide your planning and continuous improvement.

For more information and suggestions go to System7 – QA7 / Modules 3132 and 33 where you can record the status quo in respect of your current self-assessment and quality improvement planning processes as well as registering any forecast changes in the QIP function. Not a member? Sign up for a 30-day free trial here.


Practical Ideas to Support Continuous Quality Improvement

Creating a self-assessment culture for continuous improvement

“We Hear You” – The cycle of self-assessment and continuous improvement: What do you need to consider?

Using Complaints to Support Continuous Improvement

Exceeding Themes – ACECQA

Resources, NQS Element, Regulation and System7 links

Childcare Centre Desktop – Compliance / Governance and Leadership

National Quality Standard – QA7 / Element: 7.2.1

National Regulations –  31 Condition on service approval—Quality Improvement Plan

Part 3.1 Quality improvement plans

System7 Module – QA7 / Modules: 3132 and 33

If you have any questions send us a note via the Contact page here!