QIP Nudges

Enrolment and Orientation

By August 19, 2020 No Comments

Welcome to our weekly quality improvement support series for 2020.

“It’s our polite nudge in the ribs to help you and your team stay organised and on task.”

This week’s subject is: Enrolment and Orientation

Element 6.1.1: Engagement with the service
Families are supported from enrolment to be involved in the service and contribute to service decisions.


Steve Covey, author of 7 Habits of Highly Effective people said: “with people, slow is fast”.

From the position of ‘enrolment and orientation’ this means to take your time, provide quality information to families, answer questions in detail, be transparent, listen and practice clear and concise communication.

The orientation process may take a little longer but it will convert into less repeated conversations and a better relationship from the outset.

You only get one chance at a first impression – one chance to ensure each family feels that they have made the right decision for their child. This impression begins at the first meeting, extends to the service tour, documentation and orientation.

Keeping in mind that throughout this whole process the child’s sense of security and engagement can influence the outcome. In a perfect world, they need to feel comfortable enough to engage with educators, activities and other children from day one.

Within System7 (QA6 / modules 1, 2 and 3) there is a range of suggestions to help you self-assess. These include:

  • Enrolment and orientation information
  • Policies and procedures
  • Family handbook
  • Orientation
  • Communication
  • Diaries and surveys

The Childcare Centre Desktop also contains an Enrolment Pack module with all of the required resources to set up your enrolment journey.

  • Enrolment Discussion and Tour Checklist
  • Enrolment Form (LDC)
  • Enrolment Form (OSHC)
  • Written Arrangement Form
  • Parent Handbook
  • Enrolment letter to parents
  • Daily routines – Guide
  • Orientation Evaluation Form (For Families)
  • Orientation Audit (For Service)
  • What to bring_LDC (Guide)
  • What to bring_Preschool (Guide)
  • Re-enrolment Form
  • Enrolment Form Inclusions

Resources, NQS Element, Regulation and System7 links

Childcare Centre Desktop – Compliance / Collaborative partnerships with families and communities
National Quality Standard – QA6 / Element: 6.1.1
System7 Module – QA6 / Modules 1, 2 and 3
National Regulations – 157, 160, 168

If you have any questions send us a note via the Contact page here!